FordHarrison provides first-class service to our clients, which means we are always seeking staff professionals who are high performers, entrepreneurial, and ready to thrive in our rewarding work environment. It takes communication and trust to function efficiently as a national firm, and a collaborative staff to make it all run seamlessly. We value cultural differences and we are committed to maintaining a diverse workforce and developing an inclusive environment. Our employees enjoy generous benefits, competitive pay, and a comfortable working environment.
FordHarrison LLP is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status, or any other characteristic protected by law.
Business Development Assistant, Atlanta, GA
FordHarrison LLP, a national labor and employment law firm, headquartered in Atlanta, GA, is in search of a Business Development Assistant. This entry-level position is ideal for someone who is highly organized, inquisitive, and detail-oriented with excellent interpersonal skills. As the Business Development Assistant, you will provide administrative support in the Atlanta office for a firm with 27 offices throughout the country. You must be comfortable interfacing with colleagues at all levels within the organization, and meticulous data entry and proofing skills are essential. You will report directly to the Director of Business Development and work within a team led by the Chief Client Development Officer. This position offers a hybrid work schedule.
Responsibilities include:
- Supporting the business development and marketing team with additional projects and assignments as needed.
- Assisting with research for company/target litigation history, opposing counsel information, etc.
- Assisting assembling and sending business development materials, including firm overviews, client presentations, and client meeting collateral.
- Assisting in the execution of client-focused distance learning through Zoom, GoToWebinar, etc.
- Assisting with routine attorney biography and general website updates.
- Tracking business development focused activities.
- Processing attorney business development reimbursements.
Requirements:
- Bachelor’s degree, focus in business or marketing-related field preferred.
- Prior work experience preferred (may include relevant internship).
- Proficiency in the Microsoft Office Suite (Word, PowerPoint, Excel).
- Excellent communication skills- both written and verbal.
- Ability to work independently in a team environment, effectively manage time and tight deadlines.
- Demonstrates initiative and can work independently.
- Willing to adjust priorities as deadlines require.
- Position is hybrid (after an initial training period): in-office and some remote work.
This is a full-time position that reports to the Director of Business Development. Interested applicants should submit cover letter, resume, and salary requirements to staffcareers@fordharrison.com. No phone calls or search agencies.
Client Business Intake and Conflicts Analyst
Position Reports to Client Information Manager
The Client Business Intake and Conflicts Analyst works closely with the Client Information Manager and is responsible for performing duties relative to compliance client/matter business intake and setup functions. The Client Business Intake and Conflicts Analyst is also responsible for performing conflict-of-interest searches using the Firm’s electronic application to determine any and all potential conflicts issues and focusing on data integrity of information provided for the conflicts check to ensure data quality and accuracy.
Essential Duties & Responsibilities:
- Performs searches of external and internal databases for pertinent information on prospective clients, and related parties.
- Analyzes and interprets search results and generates conflict reports.
- Performs self-evaluative quality control checks of conflict reports prior to delivery to the requesting attorney.
- Maintain the workflow of the firm’s new business intake process to include administrative maintenance of the system.
- Maintain and support compliance with the Firm’s policies governing matter maintenance and closure.
- Monitor and regularly analyze Business Intake & Conflicts department workflow and new business approval workflow to identify opportunities for improved efficiency and training needs, and address any backlogs or processing delays.
- Ensuring that new business requests are processed accurately and in a timely manner, and that new client and matter numbers are assigned promptly.
- Educates and provides guidance to internal customers regarding conflicts and intake policies and procedures.
- Maintains client and matter data in in the Aderant billing system.
- Collaborate with the Firm’s Information Technology team in support and assist in the enforcement of the Firm’s future “Records Retention Policies”.
- Performs other related duties as assigned.
Position Knowledge, Skills & Abilities:
- Knowledge of conflicts of interest concepts and rules, business intake principles and practices, and familiarity with key firm business processes that interface with conflicts and business intake.
- Strong process orientation and ability to define and develop workflows.
- Strong research, problem-solving and analytical skills.
- Ability to effectively communicate and interact with colleagues, including lawyers, paralegals and legal support staff.
- Developed time management and personal organizational skills.
- Demonstrated ability to maintain strict confidentiality of internal and personnel affairs.
- Ability to work under pressure, manage multiple priorities, and work within tight deadlines.
- Familiarity with automated systems, including customer databases or new business systems. Solid skill with Microsoft office applications.
- Strong technical knowledge of and experience using IntApp Open Conflicts and New Business Intake System.
- Experience working with Aderant financial system.
- Must be flexible for overtime when necessary.
Education & Experience Required:
- Bachelor’s Degree preferred, but not required.
- A minimum of two years of work in a law firm conflicts and new business or equivalent position.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Supervisory Responsibilities: None.
FLSA Status: Non-Exempt
Interested applicants should submit cover letter, resume, and salary requirements to staffcareers@fordharrison.com. No phone calls or search agencies.
Client Information Manager [Conflicts & New Business]
Position Reports to Chief Financial Officer & General Counsel (Conflicts)
The Client Information Manager provides leadership and staff management in the areas of conflict searching/identification/resolution and business intake requirements to ensure the Firm is in compliance with internal policies governing intake and relevant conflicts of interest ethics rules, and is capturing information on new business needed by various constituencies within the Firm, which includes working closely with attorneys and legal assistants during the entire conflict research, identification, resolution, and clearance process. The Client Information Manager works closely with the Firm's management to ensure the Firm's compliance with ethical rules governing lawyers, as well as ensuring that all new business requests conform to Firm policy. The Client Information Manager also develops and executes processes to support compliance with the Firm’s policies governing matter maintenance and closure. Requests must accurately reflect written terms of engagement with clients and be processed promptly and correctly. The Client Information Manager works with third-party and Firm-developed technologies that are used in conflicts research and new business processes and ensures that staff understand and use these systems correctly. The Client Information Manager is the primary business user of the Firm's software for exclusionary, conflicts-driven ethical wall set-up and maintenance. The Client Information Manager has significant contact with attorneys, assistants and Firm administrators regarding any conflicts, new business intake or ethical wall questions or requests.
Essential Duties & Responsibilities:
- Oversees team of two Client Business Intake and Conflicts Analysts, working daily to answer conflicts, engagement letter and new business questions. Escalates issues as necessary to Firm management.
- Establish best practices for conflict searching, report generation, and intake processing for new clients, matters and hires, and define departmental service level expectations. Develop, document and communicate policies and workflow processes necessary to achieve desired best practices and service levels.
- Monitor and regularly analyze Business Intake & Conflicts department workflow and new business approval workflow to identify opportunities for improved efficiency and training needs, and address any backlogs or processing delays.
- Ensuring that new business requests are processed accurately and in a timely manner, and that new client and matter numbers are assigned promptly.
- Working with Firm management, develops business requirements for conflicts and new business-related software and collaborates with Firm information technology personnel to implement these requirements. Oversees business-side testing for regular software upgrades. Educates conflicts and new business staff on the impact of any such upgrades or changes.
- Responsible for the training of Firm assistants on the use of new business intake software, which may include teaching classes, recording videos, developing written documentation, and ongoing notification of software upgrades or changes.
- Ensures that staff resources are deployed daily as needed and shifted to different areas based on changing volume and areas of need.
- Primary business user of the Firm's ethical wall software for exclusionary/conflicts driven walls, establishing new ethical walls as needed and working with Firm attorneys to answer questions about walls or make exceptions where allowable.
- Collaborate with the Firm’s Information Technology team in support and assist in the enforcement of the Firm’s future “Records Retention Policies”.
- Performs other related duties as assigned.
Position Knowledge, Skills & Abilities:
- Understanding of law firm conflicts and new business processes and best practices.
- Strong process orientation and ability to define and develop workflows.
- Strong leadership skills, and ability to manage teams. Professional development skills.
- Decision-making and discernment abilities. Sound judgment.
- Ability to think both tactically and strategically. Ability to plan.
- Strong and demonstrable written and oral communication skills. Ability to communicate to various audiences.
- Strong troubleshooting and problem-solving skills. Negotiation skills. Tact.
- Developed time management and personal organizational skills.
- Strong analytical skills. Ability to analyze and document detailed information.
- Ability to implement defined work processes.
- Familiarity with automated systems, including customer databases or new business systems. Solid skill with Microsoft office applications.
- Project management fundamentals.
Education & Experience Required:
- Bachelor’s Degree
- A minimum of five years of work in a law firm conflicts and new business or equivalent position.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of employees so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed.
Supervisory Responsibilities: Two direct reports based in Atlanta office.
FLSA Status: Exempt
Interested applicants should submit cover letter, resume, and salary requirements to staffcareers@fordharrison.com. No phone calls or search agencies.
Legal Assistant, Orlando, FL
FordHarrison LLP, a national labor and employment law firm, is seeking an experienced litigation legal assistant (secretary) for its Orlando office. The legal assistant provides direct support to a team of attorneys involved in employment-related litigation (DEFENSE) before administrative agencies and state and federal courts. The assistant assists attorneys in the delivery of quality legal services to clients who perform complex and specialized legal tasks and work collaboratively and cooperatively with others in a team-oriented environment. This is an onsite position.
Responsibilities:
- Handles office correspondence and administrative tasks such as answering phone calls; communicating with clients, court clerks, and outside vendors; responding to emails, and routinely reviewing and following up on client deadlines and calendar appointments
- Assists attorneys in all phases of the litigation discovery process; helping attorneys prepare for hearings, arbitrations, and trials. Performs bates numbering and redacting, and e-files documents with various state and federal courts
- Processes monthly expense reports, and upon request, accurately enters, reviews, and revises timekeeper time entries
- Accurately formats and proofreads legal documents for grammatical, typographical, or spelling errors, and completeness prior to distribution or filing
- Maintains and organizes physical and electronic files
- Exhibits good judgment and organizational skills to receive, record, and disseminate all information on behalf of clients and assigned attorneys
- Coordinates meeting arrangements (i.e., arbitrations, depositions, mediations, etc.)
- Oversees the conflict check and client intake process for new matters
- Completes assigned tasks as expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.
Qualifications:
- Applicants must be able to type at least 65 WPM
- A high school diploma or equivalent is required; an associate or bachelor’s degree is a plus
- Minimum four years of solid DEFENSE litigation experience including Florida and Federal Rules of Civil Procedure
- Intermediate to advance skills in the use of MS Office (Word, Excel, PowerPoint, and Outlook), time entry and e-Filing, and knowledge of an electronic document management system is preferred
- Excellent interpersonal/communication skills, and strong writing/grammar skills
- Ability to work effectively under pressure and meet deadlines with quick turnaround times
- Maintains a positive, “can-do” attitude when dealing with clients, co-workers, and attorneys
- Proven organizational skills, high dependability, initiative, flexibility, resiliency, and a pleasant disposition are essential attributes for this position.
Interested applicants should submit cover letter, resume, and salary requirements to staffcareers@fordharrison.com. No phone calls or search agencies.
Marketing Assistant, Atlanta, GA
Atlanta-based national law firm seeks a career-minded marketing professional with strong administrative skills to join its marketing and events team as an assistant. This entry-level position is ideal for someone who is detail-oriented, highly organized, able to multi-task, possesses excellent interpersonal skills, and who thrives in a fast-paced, deadline-driven environment. Must be comfortable interfacing with colleagues at all levels within the organization, take direction well, and be able to complete a high volume of work daily. This position will be 100% office-based during an initial orientation period of 4 to 6 weeks, after which the marketing assistant will be eligible to work from home a maximum of two days each week.
Responsibilities include processing vendor payments, check requests, sending payments to organizations, and helping to oversee the marketing budget. The marketing assistant also assists with distributing marketing campaign emails, posting to social media, designing invitations and ads, updating firm website and intranet, responding to website inquiries, assisting with firm and sponsored virtual and in-person events including logistics, applying for continuing education, liaising with event host organizations, and shipping event materials.
The marketing assistant assembles collateral materials, creates mailing labels, sends out shipments and mailings, maintains inventory of collateral and promotional items, and supports the marketing department with additional projects and assignments as needed.
Requirements:
- Bachelor’s degree; focus in marketing, business, or communications preferred.
- Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
- Proficiency in Canva a plus.
- Excellent communication skills - both written and verbal.
- Ability to work independently and in a team environment, and effectively manage time and tight deadlines.
- Excellent analytical ability, critical thinking, and keen attention to detail.
- Solid work ethic, integrity, and reliability.
- Demonstrates initiative.
- Willing to adjust to changes in job requirements and scheduling.
- Proven ability to multi-task, take ownership, prioritize, meet deadlines, and take direction when required.
This is a full-time position that reports to the Marketing & Events Manager. Interested applicants should submit cover letter, resume, and salary requirements to staffcareers@fordharrison.com. No phone calls or search agencies.